Calibian is the done-for-you AI front desk for gyms and studios — answering enquiries, booking trials, chasing no-shows and keeping members longer, day and night, so you don't have to.

Answers enquiries across SMS, email, chat and social — day and night, no missed leads.

Books trials straight into your calendar the moment someone shows interest — no back-and-forth.

Automatically chases no-shows and cold leads until they book or say no.

Nudges members before they lapse, so you keep the ones you've already won.

Follows up automatically after every great class to win reviews and referrals.

See enquiries, bookings and conversions in one place, updated in real time.
Most gyms and studios pay for booking software and then pay again for an AI answering service on top. Calibian does both in one: your CRM, calendar, follow-ups and AI front desk, all working together and all under one monthly fee.
Replaces separate booking, follow-up and answering tools
Set up and run for you, so there's nothing to learn
Proven in a real, busy martial arts school before it was ever sold
AI Front Desk answers every enquiry, day and night
Automated trial booking into your calendar
No-show and cold lead chasing
Single location
Basic performance dashboard
Email support
Everything in Starter, plus:
Member retention nudges before renewal
Automatic review and referral requests
Full performance dashboard
Priority support
Recommended for most gyms and studios
Everything in Growth, plus:
Multi-location support
Custom workflows for your business
Dedicated onboarding
Priority phone support
For multi-site operators
You don't need to learn new software or change how you run your classes. We build it around your business, switch it on, and keep it running.

We copy the whole system into your own account and tailor it to your classes, hours and rules.

Every enquiry gets a fast, friendly reply and a trial booked straight into your calendar.

Follow-ups, reminders and member check-ins run in the background while you run your classes.
Your customers' details are kept in your own private account and are only used to run your front desk. They're never sold or shared, and we'll walk you through exactly how your data is stored and protected before you sign up.
You get a real person who knows your setup, not a ticket queue. Every plan includes email support, with priority help on Growth and phone support on Full Front Desk.
Yes. If your needs change, just let us know and we'll move you onto the plan that fits, whether that's adding phone answering or scaling back.
Calibian comes with its own calendar, contact records and messaging built in, so most businesses don't need anything else. If you already use other software, we'll talk through how it fits on your demo call.
Yes. Book a free live demo and we'll show you a real enquiry being answered and a trial booked in front of you, so you can see exactly how it would work for your business.
We do the building for you. Once we know your classes, opening hours and booking rules, we set everything up, test it with you and switch it on, usually within days rather than weeks.
Only if you want them to. Your assistant replies in your business's name and in a warm, friendly tone, can introduce itself as an automated assistant, and hands anything it can't help with over to your team.

Book a free demo and see a real enquiry answered and a trial booked in front of you. No hard sell, just a clear look at what Calibian would do for your business.
Answers every enquiry within moments, day or night
Books trials without you lifting the phone
Keeps new members engaged through their first 90 days

The done-for-you AI front desk for gyms, studios and clubs. Capture. Nurture. Grow.
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